26th Annual Scientific Assembly

Passport to Prizes

Exhibitor Information

Increase your attendee exposure through this customized incentive to drive booth traffic - the “Passport to Prizes” contest! Each attendee will receive a passport game card with the participating sponsor name and booth number.

Participation is limited and on a first-come, first-served basis.


How the Game Works

Each attendee will receive a passport book in their registration packet which will include the participating sponsor names and exhibit booth numbers. Attendees will visit and obtain a sticker from ALL exhibitors listed in their passport book. Once all stickers have been collected (in the corresponding boxes) passport books can be deposited into a drop-box located at the AAEM registration desk. Passport books turned in prior to the daily drawing will be eligible for a series of prize drawings for that day. Winners will be directed to the applicable exhibitor booth to collect their prize. All applicable taxes, shipping expenses and other related expenses are the sole responsibility of the exhibiting company.

Only one passport book per registered attendee will be accepted as a valid entry. All contact information must be completed on the attendee passport to be eligible for the prize drawing.


How to Participate

Participation Fee: $150
Additionally, each participating exhibitor is asked to donate one prize with an estimated value of at least $100.*
*The prize donation does not constitute a 501(c)(3) charitable donation.

Deadline: March 16, 2020 (or until capacity is reached)

Prizes will be listed by March 16, 2020.



For your participation, you will receive the following Sponsor benefits:

  • Company logo & booth number printed on Passport to all attendees (over 1,200 touches)
  • Post-conference contact list, including email addresses, of participants in the contest (list provided 30 days post-conference)
  • Company name & prize donation listed in the conference final program (participation form received by 02/03/2020)
  • A guaranteed opportunity to start the conversation with conference attendees
  • Company name & booth number listed on conference website for marketing (participation form received by 02/02/2020)


Rules & Regulations

  • Participation is limited, first come, first served. Location of exhibitor on passport book is random; requests for specific placement are not available.
  • Exhibitor personnel, guests, AAEM staff and the general public are not eligible to participate in the contest.
  • Each exhibitor sponsoring the contest will receive stickers in their onsite Exhibitor Packet to mark attendees’ passports.
  • It is the responsibility of the exhibitor to have all licenses, permits, and/ or registrations required by the venue, city, municipality and/or state. The exhibitor is responsible for compliance with all applicable tax laws. The prize donation does not constitute a 501(c)(3) charitable donation.
  • Sponsor will have sole responsibility to distribute unclaimed prizes to winners including all applicable taxes, shipping expenses and other related expenses.