26th Annual Scientific Assembly

Service Contractor

Heritage Exposition Services has been named the official service contractor for the 26th Annual Scientific Assembly and is appointed to ensure the orderly and efficient installation and removal of the overall exhibition.

Heritage Exposition Services will provide and assure the distribution of labor to exhibitors according to need, see that the proper type and limits of insurance are in force, and avoid any conflict with facility regulations and requirements.

Heritage Exposition Services will staff and maintain an on-site service desk before, during, and after the exhibition to serve as a focal point for exhibitor needs. Furniture, decorative signs, labor and other services will be available at the Heritage Exposition Services service desk.

Exhibitors will receive the official service kit after their booth assignment has been made. The service kit will contain information on:

  • Freight shipping and handling
  • Labor regulations and rates
  • Furniture, display, and other decorating rentals
  • Ordering electrical and telephone service
  • Audio/visual and computer rentals


Exhibitor Service Kit

Link Coming January 2020


No advance freight or truck shipments will be accepted by the Sheraton Grand Phoenix due to physical limitations in dock space and storage facilities on the premises. Therefore, it is necessary to arrange for outside drayage and storage. This arrangement controls and simplifies the movement of all shipments.

Heritage Exposition Services will receive and store display and exhibit materials, deliver items directly to each exhibitor’s booth, handle and store the empty crates during the length of the show, return them to the exhibit space upon show closing, and load them onto outgoing transportation at the conclusion of the event.

Heritage Exposition Services will store material received at its warehouse for a period up to 30 days prior to exhibit installation. Shipping information and the warehouse address will be included in the exhibitor service kit. The kit will also contain information on shipping directly to show site for delivery during exhibit installation hours.

Independent Contractors: Exhibiting companies who plan to use the services of a display house service firm other than the designated contractors must abide by the following rules: The exhibitor must notify AAEM Exhibit Management, in writing, with the name of the display house/service firm, address, telephone number and contact person, no fewer than 30 days prior to the meeting. In addition, the service firm must furnish a copy of an insurance certificate to AAEM in the amount of $1,000,000 combined single limit liability to include personal injury and property damage.