27th Annual Scientific Assembly

Competitions FAQs

Thank you for your interest in the competitions at AAEM21!  Below you will find answers to some frequently asked questions. If you have a question about the competitions that is not addressed here, please contact AAEM at 800-884-2236 or info@aaem.org.

I was invited to present at AAEM21, but I can’t make it to the conference. Can I still present my poster?

If you are not able to attend in person, you may send your poster to be printed, delivered to the hotel and hung for display on your behalf. Your poster will be judged onsite. You have the option of submitting your poster as a PDF for the virtual poster hall as well. Instructions for printing and delivery will be emailed to poster presenters in early May. Please note the deadline to submit your poster for print and delivery is Friday, June 11.

Do I need to register for AAEM21 to participate in the competition?

The individual presenting at AAEM21 must be registered for the conference. You can register by phone at (800) 884-2236 or online. *Registration is FREE for AAEM members with a refundable deposit.

Do I need to send a final copy of my submission prior to AAEM21?

Poster presenters are encouraged to submit their posters as a PDF to AAEM for display in the virtual poster hall. Instructions for submitting posters to the virtual poster hall will be sent in early May. Please note the deadline to submit your poster to the virtual poster hall is Friday, May 28.

If you would like to print your poster in St. Louis, our printing partner Modern Litho is offering a discount of $7.50 per square foot. Instructions for submitting your poster and payment to Modern Litho will be sent in early May. Please note the deadline for submitting your poster to Modern Litho for printing is Friday, June 11.

Oral abstract presenters do not need to submit their slides to AAEM prior to Scientific Assembly. Oral abstract presenters should bring their slides in Microsoft PowerpointTM format on a portable drive.

Am I doing an oral presentation, or am I hanging a poster?

If you were invited to participate in the AAEM/RSA & Western Journal of Emergency Medicine Research Competition, you will be doing an oral presentation only; you do not need to bring a poster.

If you were invited to participate in the Photo Competition, you will be hanging a poster only; you do not need to prepare an oral presentation.

If you were invited to participate in the AAEM/JEM Resident and Student Research Competition or the YPS Research Competition, please refer to your invitation email to determine if you are selected for oral presentation or poster presentation.

When will the judges review my poster?

The judges will be stopping by the poster displays at their convenience between 8:00am and 5:00pm; there is no set time for judging. Some of our judges are also AAEM21 speakers, so they will be judging as their schedules allow.

Do I need to be physically present with my poster throughout the conference?

No, you don’t need to be physically present with your poster throughout the conference. Some people like to do so for networking purposes, but it isn’t a requirement. Feel free to attend the lectures and social events at AAEM21!

What size should the poster be?

There are no size requirements for the poster itself, but we are providing an area that is 3.5´ x 3.5´ (square area) for each submission, so the poster must be no larger than that. The posters can be vertical and hang below the space provided. There are two posters on each board side: 

What should my poster look like?

The layout of your poster is up to you. You can view the top-rated posters from previous Scientific Assemblies here.

Below are some photos of the poster displays at AAEM19.